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How to manage your team schedules according to your collective agreement?

Learn how to align operational efficiency and collective agreement in team scheduling with Shift. cédulo.

Managing team schedules as part of collective agreements can be a complex challenge for many companies. Respecting the rules and requirements of trade union agreements while ensuring operational effectiveness requires a strategic approach and adapted tools. In this article, we explore how to optimize scheduling while maintaining compliance with collective agreements, highlighting the crucial role of our Shift. cedulo app.

Understand the challenges 🎯

Collective agreements set specific standards for hours of work, breaks, rest, shift rotations and other key aspects of personnel management. These rules are essential to ensure fair working conditions that respect the rights of employees. However, applying them when creating schedules can make planning more challenging.

Practical tips for effective planning

1. Analyze collective agreement requirements

Before starting to develop schedules, it is essential to conduct a thorough analysis of the requirements of the collective agreement applicable to your company. Identify specific rules regarding hours of work, mandatory rest, overtime, time limits, breaks, days off, and other relevant parameters. This thorough understanding will allow you to build schedules that fully meet union standards and avoid potential violations.

2. Use a suitable scheduling tool

An application like Shift.cédulo is designed to simplify planning by automating complex calculations related to collective agreements. It directly integrates the rules and requirements of your collective agreement into the scheduling process. Thus, you can be assured that the schedules generated respect the union constraints, minimizing the risk of errors and non-compliance.

3. Communicate and involve employees

Transparent communication and active employee involvement are essential for effective planning. When developing schedules, consult regularly with your employees to determine their preferences, availability and personal constraints. Taking these factors into account, you can create schedules that promote employee satisfaction and reduce scheduling conflicts. Shift.cédulo facilitates this interaction by allowing employees to easily access their schedules and submit their preferences.

4. Anticipate business needs

Shift.cédulo, also allows to manage replacements and overtime efficiently. The application considers workload forecasts and operational requirements to help you set schedules that meet your team’s needs, while respecting the limits set out in the collective agreement. This proactive approach ensures optimal use of human resources, allowing effective management of priorities according to established rules.

The advantage of Shift.cédulo ✨

The advantage of Shift. cédulo goes far beyond simply respecting collective agreements; it significantly reduces the time spent managing schedules, resulting in substantial savings and increased productivity for your business.

Shift.cédulo automates scheduling, eliminating the tedious tasks of manually creating schedules. Managers simply enter the parameters into the application, which automatically generates schedules that comply with collective agreements, taking into account maximum working hours, mandatory breaks and team rotation rules.

This automation saves time and reduces the risk of human error, allowing managers to focus on strategic and value-added tasks, such as operations optimization and customer service.

Francis Demers, Project Manager at Shift Group

“By incorporating this advice into your scheduling process with Shift.cédulo, you will be able to optimize the management of your team while ensuring rigorous compliance with collective agreements. This proactive approach will help create a harmonious and productive work environment for your employees, while simplifying the administrative tasks related to scheduling.”

Want to find out how Shift.cédulo can benefit your business? Meet one of our experts today to discuss the implementation of our tool in your organization. Contact us to schedule a personalized demonstration and find out how we can help you optimize your operations through effective scheduling.